Financial Clarity & Strategic Planning: The Dynamic Duo of Sage Intacct and Workday

Karen Penhallegon: Ahead. Thanks Rhea. Right, so I work, like I said with Sage Intacct. I'm going to go ahead and jump into our agenda so we can see what we're going to talk about the rest of the hour we have together here. So a few things we want to cover today. What are we hearing from our clients? So both of our teams work together. We discussed what are we hear normally from our clients, what are the pain points that we're seeing day to day? Then we want to jump in and talk a little bit about the integration between Sage Intacct and Workday Adaptive Planning. We're actually going to have a couple of live demos. Rhea is going to talk about Workday and show us that product. I'm going to do a little demo of Sage Intacct and show you a little bit about Sage, all of that. We're going to wrap up them with some key takeaways and we also will have time for q and a at the end if anyone has questions. So please feel free, continue to enter your questions as we go and we will take those questions as we're going through the slides.

All right, so what are we hearing from our clients? And so a lot of these are really things that we hear over and over as we meet with new clients. We with our existing clients and ask them, what are your struggles? What are your pain points? We hear that the functions they're doing are very manual, whether it's their accounting and finance work or it's the budgeting and planning fp and a work that they're doing. They're doing things in Excel, they're doing things on paper, so it's very manual coming to go hand in hand with that. They are not using tools like ai. So AI is the hot topic out there. It's really starting to work its way into accounting and planning softwares and I think it's a fantastic tool. We'll talk a little bit more about it a little bit later in the presentation that can really help with some of those manual functionalities and get you a much faster product.

Another big one is we don't have a single source of truth, so we see people that have 3, 4, 5 different systems. They're trying to pull data from all of those systems, figure out which data is correct, lots of reconciliations, so that's something that we're seeing all the time. Another one is all about hiring. So it's a struggle right now to hire in our industry. Accounting is an industry that does not have a lot of new people going into it, and so we hear that all the time and so everyone's saying we want to get more automated. We want to leverage our system so we don't have to go try to find somebody to hire. We heard recently, this is a direct quote from someone we spoke to that said, we spend a couple of hours each day sending out reports. So rather than self-serving reports to people, they're just spending this time generating reports, sending them out, and then another huge one for someone who's doing budgeting and planning, the plans are outdated as soon as we create them.

Well, that's not what you want. The idea of that plan is it should be dynamic and it should live and be able to change as your environment and your organization changes. So Re's going to speak to that as well in a few minutes. So to sort of summarize it all up, really the common themes that we're seeing across organizations right now, growth. So of course everyone wants to grow, so but can they support that growth, right? So back to our previous, are they going to have to hire someone if the business grows and how do we leverage our systems to not have to do that change? It's a very volatile environment right now, so there's lots of change on the horizon for all of our clients and we want to make sure that they're prepared for that change integrations. So this is probably the number one actually that we hear is that our systems aren't talking to each other and people are spending a lot of time just trying to get data to move between the different systems.

And then finally, this real time one also goes with that one source of truth, but they can't get data in real time or even close to real time. So people are waiting until the end of the month or two weeks past the end of the month or a month or more to get reporting. And that's a real problem because by the time you've got that reporting, that's now the past and the time it's passed for you to be able to make any decisions that are going to change what happened. Whereas if we can get the reporting more real time, you can actually make decisions that will change the outcomes rather than waiting until after everything has been reported. Anything to add there R?

Rhea Wade: Nope, that's good.

Karen Penhallegon: Great. Alright, so high level. This webinar in general really is about how Sage Intacct and Workday Adaptive Planning can work together to address all of these different issues and pain points that we're seeing. Just to give you an overview of what does that integration look like. Workday Adaptive Planning of course is a budgeting and planning software, and so that is where budgets would be generated and would live, but that integration between the systems means that all the budgets you create there can flow into Sage Intacct for reporting. If you need it from the Sage side, that's your accounting system, so your chart of accounts, your various dimensions, which we'll talk about in a little bit actuals, so your actual entries that you're hitting against your budgets, all the transaction detail, that's information that will originate in Sage Intacct but then can flow over into Workday Adaptive Planning. That's just a high level overview of what the integration looks like. And from here we're going to actually jump in now and talk about the individual systems and show you some demos of how they work.

Rhea Wade: Thanks Karen. I'm going to start out with the adaptive planning application. I've been using this application for over 10 years and my challenge today will be not to talk for 24 hours regarding the product. I'm going to keep it higher level. Try to bring some things to your attention and if you want further information you can give Karen or I a call, but when we talk about integration and action, we talk about Sage Intacct being your ERP system of choice, which is very, very comprehensive system where you can set up your org structures. It has multiple dimensions. You set up your chart of accounts, all your debits and credits go in there and you can post all your transactions and with that particular application, it's really set up for accounting and tax purposes. Then you can have maybe salary information and a DP or Paycor or Paycom or whatever your payroll system of choice information in salesforce.com or HubSpot BI tools such as Tableau, and we know we all keep certain pieces of information in our spreadsheets.

We're never going to give those up. So within Workday Adaptive planning, you can actually automate these imports to run on a monthly basis, a weekly basis, a daily basis, have some customers actually updating it hourly. It's your business decision on how you want to update or you can actually manually upload information using a flat file. So again, it's going to be your business decision on how you want the systems to work. But one thing to note within adaptive planning, we are a budgeting planning and forecasting tool. Sage Intacct, when we update the information in Workday adaptive planning, you can have alternate roll-ups for your financial purposes. You can have combinations of things. You can have multiple instances of Sage Intacct if your organization requires it and bring it into Adaptive to make it work. And we've done this time and time again. So when we talk about Workday adaptive planning, we like to talk about a user-friendly interface.

You'll find we in accounting and finance love our spreadsheets, so you'll find that the system is very spreadsheet familiar. We even have shortcuts that are from Excel that you can use within the system. You can collaborate within the application. Collaboration means a variety of different things to a variety of different people. Collaborate as in budget owners can enter their own data and you have the checks and balances out there to keep them in control. You have audit trails to know who's actually changing the data, and we have process checks and balances and we'll talk a little bit about that. We already talked about the data integration not only flows into the adaptive planning, but once budgets and forecasts are created, you can send them back to the budget repository and Sage Intacct and do some BVA reporting there. There's some analytical capabilities that you can use so you don't have to go back and forth.

There's actually what we call scenario or versions within the system and we'll show you how easy it is to create those, but then you can have best case, worst case, what if analysis rolling forecast, you're going to be able to forecast and budget the way you want to and of course, where would we be in today's marketplace if we didn't talk about analytics machine learn language and wherever you are in the journey, just keep in mind it's included within the Workday Adaptive planning application. If you're just doing BVA reporting and that's all you're doing, we can do that. You can set up what we call anomaly tracking, where to say, I want my number to be X and put a box around it and notify me when it's outside my tolerances. Or we can do full predictive forecasting where you can say, I want to forecast out the next two years my revenues and the system will do that using different algorithms and you can review it and we'll show a little bit about this in the demonstration. Karen, do you have anything else that you might want to add? I want to make sure we get to the demos.

Karen Penhallegon: No, I think you did a great job. I'm excited to see more for sure.

Rhea Wade: Okay, well, I'm going to share my screen and I have to talk my way through it. I'm going to share my screen and let me know when you see my process tracker leave. It is there now. It's there now. Okay, so there's a little delay I have to remember. Okay, with the Workday adaptive planning application, when you're set up with the system, with the strong security functions that we have, you can set up a variety of different things within my system. I default to what we call a process tracker. Long gone are the days where you have to create a different template in Excel, email those templates out, keep track on who you emailed them to, keep track of who emailed them back, make sure they're working on the right template and things like that. We have a full process tracker and I happen to be an administrator that I can go in to say for my June, 2025 forecast, here's all the different tasks which are in this process.

I'm 33% complete, but I have 12 days left in the process. Here's any tasks that are running late, any tasks that are in progress and some of the tasks that are complete so I can quickly figure out who's holding up my process, do the collaboration and move forward. Okay, I'm going to go up and up here In the upper left hand corner is called the global navigation. People call it a navon, other people call it a hamburger, whatever it is your choice. That's the full menu of the adaptive planning application. And I'm actually going to go right into the integration and I'm trying to keep it overview. I could go for days on this and this is where we integrate with the Sage Intacct application and when I go to my sources, I have any flat file integration, but here's where the actuals are coming in from Sage Intacct, and as we talked before, that could be your org structure, your dimensions, your chart of accounts, your actuals.

Then monthly you might do your trial balances or daily or weekly. And there's always a button you can push to say, yeah, it's the end of the month. Accounting is making adjusting entries. I need to go update it more often than what my automated process is. And also one of the processes is send the different version we've worked on this week back to the budget repository within Sage Intacct where typically most of the work is done is what we call sheets, and it's exactly what you think it is. If you have one spreadsheet with multiple tabs or multiple spreadsheets with multiple tabs or anywhere in between, that's what the sheets are. So you can have financial statement sheets, revenue sheets, expense sheets, salary planning, you have it, you can have a sheet regarding that and security based on that. I'm actually going to go to expenses because most people I know will budget and plan on their expenses.

And just a little housekeeping on what you're looking at up here are the different levels that we've imported from Sage Intacct. And you can see when I sign on, I'm at the, I'll call it a department called Sales North based on my security, that's where I start, but I have access to the rest of the organizations. So you can pick and choose what you're working on, what kind of versions are out there in the system. Here's all the versions I have access to view. I happen to be working with the working budget based on what I see. Everything in green means. That's an actual everything with a gray highlight or gray hue means those numbers come from somewhere else and I can go in and say that salary comes from an account, which is personnel from the salary schedule. Everything in white are data entry that I could input into the system.

And one thing I think is kind of neat that we've been working with at Adaptive for a long, long time is the knowledge or is something called a split. It might be something that you want to budget and plan for but is nowhere in the Sage Intacct application. So you can go in and right click and say, I want to add a split and this happens to be legal expenses, so please don't comment on the data, but let's just say I see I've been watching too much news, a lawsuit pending, so I can say lawsuit number one say, okay, and it adds that split. I can say in May, I expect it's going to be $5,000 a month. And I can say, okay, I enter that information, notice that the data turns blue. Blue means that that information has been entered but hasn't been saved into the database.

Long gone are the days when you're working on your spreadsheet, you go up and get a cup of coffee and you come back and I can't remember where I've been. The system will always tell you things. So when I go in and save that information, you're going to see that it's going to go and turn black, which means it's been saved to the database. Some other fun and interesting things are very spreadsheet oriented. I'm going to copy the $5,000 to the end. I can say I'm going to copy and I'll save that. And I may say, okay, I'm going to copy the $5,000, but I may want to say I want to increase at 10%, so I'm going to make an increase, enter value 10 and say I'm going to increase at 10% all the way to the end. And what all the way to the end is, is I'm forecasting out the current year, two years, three years, five years, we have customers really believe it or not, going 99 years out.

So you can copy it forward as long as you want. Of course we have the capability is I want add note and I will say that my creativity is gone. This is a note for webinar and we can enter that information. You'll notice that there's a red color in the corner which explains that there's a note there and we can go in and save this information. The beauty of it is is now we can go in and say, I want to look at this and I want to explore cell, which is the old explore cell drill through drill around, where did that number come from? And we can go in and look at the audit trail. Not only have the date and time, but what user changed the information, the old value to the new value, any notes so you can really figure out what's going on with your particular system.

Also what's really cool is we can go in and say, you know what commissions, what makes up commissions and up here instead of C 24 times C 25 cell reference stuff, we can get to where the data is coming from a lot more quickly than we can from a spreadsheet. So it's coming from my personnel sheet commissions times an assumption called commission payout. So very, very quickly you can figure out what's going on within the system. Okay, that's a little bit about data entry. How may you ask? Is it easy to create a scenario? I've been working in the working budget and I may say I'm interviewing somebody, she's a data scientist and I may want to say, I want to create a scenario to see what her salary, how it would affect my business. So I can go in, create a scenario call data scientist.

This could be rolling forecast Q1, reforecast, best case, worst case. The system says, okay, I'm creating that scenario. I said, yes, I want to work with that scenario. Notice I can tell it's a scenario underneath the working budget. So I can go in and say, okay, I want to look at salary and wages and I'm going to say I'm going to explore myself what makes up those current salary and wages and it's coming from personnel salary. So I can go in and say, okay, let's click on that and I can see based on my level, these are

Karen Penhallegon: The people that I think whenever you share your screen, it's not sharing the popup windows. So I dunno if you could put that into the same Chrome browser

Rhea Wade: Windows.

Karen Penhallegon: No, I'm terribly so you can see it. Sorry,

Rhea Wade: Hold on. Let me stop sharing

Karen Penhallegon: Or share your whole screen perhaps instead.

Rhea Wade: Oh my goodness, you're missing all the good stuff. Okay, let me go back and do a share screen entire system. I'm sharing the entire system. Everybody. Can you see my employee

Karen Penhallegon: Looks like just the sheets right now, the original sheet.

Rhea Wade: Okay, let me do this. Let explore Cell. Did it come up? No. All right, so let's do this. If you can see the entire sheets, this is R and technology and how I'm sharing in this document, let's do this. When I go in and I'm looking at my sheets, and you can see now 49, 8 0 9 is my salaries, I can go in and say, I want to look at my workforce planning and I want to say for my particular division, sales north, here's all my employees and I have an employee and I'm going to say, you know what? I'm talking to Astrid and I think she's a great candidate and I'm going to hire her on May 1st and I'm going to pay her a ginormous salary. She's a data scientist and they usually are worth a lot of money. The minute I save that, it's going to save it to the sheet. The system is telling me what information I am changing on this particular scenario so I can get a good idea and work on a scenario whether I'm in a budget meeting, a forecast meeting, whatever you want. So when I go back to the expenses and the system says I'm still working a data scientist, I'm still looking there. Look at the big uptick in salaries for May.

So there's different ways you can attack the data. There's different ways you can go and access the sheets and get the same results. But the nice thing is is we as accounting and finance people love our spreadsheets and down here there's a little keyboard icon where you can actually go and say, what are the Excel shortcuts that I can use? And that will work within adaptive. So you could still have a lot of the popular Excel shortcuts within the application and I think that I would be very remiss if I didn't talk about predictive forecasting and as you can tell, I'm going just to menu picks. I'm going to add a forecast within the system. You can think that I don't know anything about forecasting. I'm not a data scientist, but this is included within your adaptive subscription. You can give it a name. What do you want to run predictive forecasting on whether revenue information, expensive information, product information.

These are all the pieces of information within my application. So let's just say I'm going to use it as expensive. I may give it a version name saying predictive. How far in the past do I want to look and how far in the future do I want to forecast? The nice thing is I don't have to know anything about algorithms. I can say here's all the algorithms that are available within the adaptive application. I'm just going to say run it for all and tell me the closest three that'll fit. I don't even need to know what those algorithms mean. What I love about the system is that the help text is the help text showing? No.

Karen Penhallegon: Yeah, it's not showing.

Rhea Wade: Okay. It is.

Karen Penhallegon: No,

Rhea Wade: Okay, this is me not knowing the tool. It'll give you a definition of what all the help text is all about. We'll give you the definition of all the algorithms within the system and what they mean and how they would be used. The beauty of it is it will create sales. We're looking at, here's the numbers we've input and then here's the different forecasts that came out based on the algorithms and show you so you can start learning about forecasting. So basically that is a little bit about adaptive as you could probably guess. I can go for days and Karen, I'm going to turn it over to you and we'll answer questions at the end.

Karen Penhallegon: There's a couple of questions if you want to take 'em real quick now before we keep going. Let me see. So for high growth organizations, how does this joint platform support scenario planning during uncertain economic conditions like shifts in tariffs or supply chain disruption?

Rhea Wade: Those are different scenarios and you can allow people to enter their own scenarios based on their locations for tariffs, especially working with a lot of manufacturers to say, if I move my manufacturing from China to India, here's the expenses in China, here's my expenses in India with tariffs, and it will reflect the financial decisions that could be made and then it doesn't take over the initial human decision making power, but you will have more data to make those decisions, if that makes sense.

Karen Penhallegon: I think that's great. That's a great point for sure. What's the minimum organization size, whether it's revenue or employees, where adaptive planning makes sense?

Rhea Wade: Actually, I have customers that have less than 10 employees that have one person using Adaptive, and we have large enterprise organizations using Adaptive with thousands of user and everywhere in between. So I would say most of my clients that we work with Eisner Amper, the majority are small and mid-market size companies.

Karen Penhallegon: I would agree with that. A couple of questions I might have you reach out afterwards. R there's a specific one about why predictive forecaster is not showing

Rhea Wade: It's in a popup and that's all 

Karen Penhallegon: No in their Workday adaptive planning

Rhea Wade: In their work. You have to turn it on. Yes, you have to have Workday turn it on.

Karen Penhallegon: Okay, so Rachel, we might reach out to you afterwards to make sure you've got what you need. Yep. Gosh, lots of questions coming in now. Does Workday do capital budget planning or balance sheet planning?

Rhea Wade: Absolutely.

Karen Penhallegon: Can you do cashflow projections with parameters like expected collection dates?

Rhea Wade: Yep. Yep. That's very important to do cash flow because then you can change expected dates to manage your cash better. Yes.

Karen Penhallegon: All right, one last question then we're going to have to keep moving here, but I might be part of the answer to this one actually, is inventory planning a part of this, so when to buy more inventory? So I think that's probably not something in Workday, correct me if I'm

Rhea Wade: That's a question. Yeah, that's a sticky question. If you have thousands of items, that's more of an inventory solution that Sage Intacct has for sure. So that's sticky.

Karen Penhallegon: Yeah, if you're specifically wanting material resource, planning style, what is my demand? When is it running low? What should I purchase lead times Intacct has that functionality, so that's where we would want to pull that in. I don't have that in my demo today, but if you want more information we can certainly reach out and talk about that with you and Sage Intacct can do. All right, great question so far. Alright, so I've got about 30 minutes left so far. So I'm going to jump now into a little bit about Sage Intacct and so I'm going to talk about just some of the core functionality of Intacct. What is Intacct, how does it work at its most basic level? And we're going to jump in and do a little mini demo of Intacct and then we'll wrap things up with some key takeaways. So just jumping right in.

What is Sage Intacct is probably the most common question that we get because it's not necessarily obvious from the name, but what it is is a cloud-based best in class accounting solution. And so it's a few different things. Cloud-based means that it is truly in the cloud so it's not installed on a server that you own or that you host somewhere. All users that use Intacct are on the exact same code base. And why that's important is because that means rather than focusing on maintaining three to four to five versions of the software, like people who do on-premise software must do, Intacct development is entirely focused solely on their single one code base that all users are getting best in class. Really boils down to its ability to connect out to other solutions. Tax's main focus is going to be really around accounting and finance and ERP, right?

So that is their bread and butter, that is what they're focused on. But there are lots of other solutions out there that do lots of other things that are going to relate into your accounting, right? So whether it's a budgeting and planning offer like adaptive planning, maybe you have a CRM like Salesforce, one of the other CRMs out there, your payroll, any number of systems, there's over 400 solutions that have prebuilt connections into Sage Intacct. And also if you have maybe a homegrown solution or something that you built yourself or a special operational solution, Intacct has what's called open APIs and that means that you can actually write custom integrations into the solution or if you can't do any of those things for some reason, maybe the other solution doesn't offer an API we can always import information in. So the idea here is we want to help you build an environment that works best for you and your organization. We're not going to try to force you into a single solution. We're going to say let's find the solutions that work best for you and make them work together and talk to each other.

Alright, a little bit about what I think makes Intacct very unique and that's what I call it's multi everything architecture. So it really starts with Intacct when it was first created. So Intacct was created over 25 years ago now and it was created by finance people for finance people. And so the founders of Intacct said one of the biggest problems they had was companies with multiple entities. So if you're in QuickBooks or you're in Sage 50 or Peachtree or one of those solutions, you probably have a bunch of different files with all your different entities in it and they don't talk to each other. Intacct has everything in the single environment. So all the entities live together. The chart of accounts is a single chart of accounts, it's all shared and that leads to a lot of efficiencies. You're not having to jump around to different solutions.

Intacct actually can help you create auto balancing entries between the entities. So you're due to and due from postings that you may be doing manually today can be automated. Consolidated reporting can be automated, even eliminations can be automated if you choose. And we can also do security around these entities. So if you have people who shouldn't access a certain entity or a group of entities, we can control that. The next piece of this is that every accounting system has a book. It's usually the accrual or the cash book depending on your system. Intacct has the ability for unlimited books, so out of the box you can simply turn on with check boxes, accrual, cash gap and textbooks and maintain those all separately. And you can also create as many user defined books as you want. So if you're needing to report on your financial data in a lot of different ways, you can definitely do it with Sage Intacct, but we can have all these books.

Maybe you're tracking things in an Excel spreadsheet where you're changing the way that your reports are looking or you're making special entries for the bank or for investors or for a board. We can handle all that instead within the system for you. And then really probably the most important one and one of the areas that's really great working with a solution like adaptive planning is dimensions. So dimensions are really the superpower of Intacct. They are the ability to tag information to any transaction in the system. I've got some examples here in just a second that we'll look at, but on top of super to tag the information to transactions, we can put them into hierarchies and groups and you sort of saw that when R pulled up and sort of showed you that structure that you saw in adaptive planning. That is the dimensions of Intacct.

So we're able to take these dimensions and put them into their own structure and that can flow between the two systems and it's really powerful. So just some examples of those would include things like if you have multiple entities or locations, departments, classes, employees or customers or vendors if you're a project or a job based company and you're tracking that sort of information or you're tracking items if you have inventory, all of these are dimensions and these can be used on any transaction throughout the system. So it lets you really gather the data and not only are you able to budget and plan on it in different ways, so to the point of somebody who has inventory, you could plan around specific products even if you wanted and then we can tag all of the actual transactions to those and see a really great budget to actual forecast.

Okay, really quickly, I do see a question about integrations. So if you have custom integrations, this person has QuickBooks and when there was updates they would break to Sage, have a policy around custom integration. The answer is yes. SAGE is pretty unique in the industry in that because they are so committed to that open API concept, they have a guarantee that they do not break their API connections. Everything is always backwards compatible. So we do have updates to their API that you can't optionally change how things are written into the API, but your existing APIs will not break on the Intax side. Good question.

Okay, let me go ahead. Sorry, I thought I had one more slide. I'm going to actually share my screen now, so let me move things just a bit and pull up my screen. Okay, that should be sharing now. Okay, so what I'm going to walk through in the next probably 10 or so minutes, I'm going to focus mainly just on a little bit of a dashboard and reporting functionalities and some of the drill down functionality of Sage and then we'll sort of wrap things up. Alright, so what you're seeing right now is a Sage Intacct dashboard, but I like to start a little bit higher level than the dashboard when I'm looking at Sage Intacct and really talk a little bit about just how do you get to Intacct, how do you move around some of that, like Maria said, housekeeping. So I'm using the Google Chrome browser, that's just my preferred browser.

Any modern up-to-date browser is fine. It works with all the major browsers. So really as long as you have an internet connection and a browser, you're going to be able to access Intacct. That includes on things like tablets and both of those and phones, et cetera, anywhere you want to use that. Now once you're logged into Intacct, you're going to see sort of across the top here, some informational and navigation bars. You'll see that I'm sitting at what's called the top level. What that means is I can actually see and transact with any of my entities. So this is normally where you'll work. If you're in Sage Intacct, I can see that I have three entities set up here in my particular company, but I'm able to see and report on any of them from this top level. You can't optionally go down and look at things from the top level but at the entity level.

But really top level is preferred because that's the place where you're going to be able to see everything I all. Next thing I'll point out, I'm logged in right now as Emma Penny. Emma is CFO of my organization. She really has access to everything, so all the applications in my system, but we can do very granular security. So a lot of times clients come to us if they're on QuickBooks or something that doesn't have the detailed security and they're concerned about giving people access to the system. That's really much less of a concern. With Intacct, we'll work with you to determine who needs to see what and we have really tight controls where we can control the various applications or modules that they would see the individual tasks and what they can do in those tasks. So for example, if they need access to vendors, can they only view vendors?

Can they add vendors, can they edit them? All of those are controls that we can put in place and there's even more control on top of the reporting and dashboards as well. There's an extra level of security for those. So just keep that in mind as we're looking through the system. We can put security around who can see what you'll see here. This is the navigation pane. It's one of the ways to navigate. So this is what I'm going to use today. You can click the applications drop down and click through to navigate to various models and applications. But we can also do things like favoring, which we'll put them into our little favorites bar up here if we want to use shortcuts in the system.

Alright, just a quick brief overview of our dashboard. So here at the top of the dashboard you can have an unlimited number of dashboards within Sage Intacct. You can see just some of the ones that I have set up in this particular company here in this dropdown, excuse me. So you can have an unlimited number that can, like I said, be permissioned. I like to use this sort of high level, I call it the executive dashboard. It's got a lot of different views on that we can use to just talk about some of the powers of Intacct along with the dashboard itself. We can have filters. Now my demo data here is a little bit old, so apologies. You'll see that it's backdated. This normally would be dated to as of today, but you can pick the date that you want to run the dashboard as of and you can have up to three dimensional filters.

So I have department and location filters turned on. This could be a combination of individual, for example, entities or locations Under those entities. I have branches set up or it can be groups, so I might have regions, particular regions set up like south or west perhaps I have operating versus non-operating entities. However you think of your entities or departments. We can create groups around that and that filters the entire dashboard. So just for example, if I chose entity 100 applied my filter, the entire dashboard will update with data for just this one entity. Now let's go ahead and take that back off.

All right, I am briefly just talk through some of the widgets on the dashboard and specifically point to where these information is integrating back and forth with Workday Adaptive planning. So across the top here, these are called performance cards. So they are places where you could put KPIs or just quick pieces of information that you want to keep track of. So I have information like financial data, maybe it's revenue or expenses or calculations like profit margin or non-financial data, like statistical information. So in this case I'm tracking for example, number of clients. It could be open jobs, really any kind of stat that you think you might want to track. We can put into a statistical account and put that on a dashboard, but it's more than just a flat number and that's really great about Intacct performance cards is that it can be changed and modified.

So it could be for different time periods. I happen to have these set to the current month, but it could be a quarter, a year, a week, a day. You kind of pick the time period that you want to run this for. You'll also see that it's a comparison. This is really gets from just having the data number be there to actually something that you can do action on. So I can have a comparison either to budget or to a prior period. So this is where those budgets that would come in the different budgets from Workday Adaptive planning, and we can actually then compare actuals to them right on this dashboard. So when you log in, you can immediately see on your dashboard revenue is over or under budget for the month, expenses are over or under budget, whatever the different fill off factors that you might want to look at. We can have that right there with a quick indicator. It's green for good, red for bad. We can do different symbols for you to show you that.

Another thing that we can do that's great about being able to integrate the budgets in is we can budget on any of those dimensions you saw, right? So if you are looking at departmental budgets or budget by customer, budget by vendor, budget by location, whatever it may be, you can set those up, the dimensions will pull over automatically into adaptive and then the budget will come back into Intacct for budget to actual reporting. So you'll see for example here I have an actual to budget summary by department. So each of my departments is in a set of columns here and then you can scroll over and see a total on the far right as well. For all departments. It'll give me the actual budget, whichever budget I have chosen to compare those to. And then I can have both percent variances or I wanted dollar variances, I could have that as well.

I've got some conditional highlighting turned on here. So you can kind of see in this case it's a color scale. We could do certain colors over certain percentages or different ways to show the information. Again, the point being it's about being able to turn the data into something that's actionable. So rather than just flat numbers, it's obvious as soon as the openness, the ones that are dark red are the highest budget variances are dark green or the highest budget variances each of the column. So it immediately draws your attention to what you might need to look at. On top of that, we can actually drill into these and so I can see here I'm very far under budget for operating and maintenance expenses. I can simply drill into that. Hopefully my popups are working, I shared my whole screen and yep, I can see them perfect. I can see then exactly what went into this and I can say is something missing, right? So this is pulling, here's all the different accounts that are a part of this. I've got a couple of different accounts here. I can see is there some kind of closing entry missing. Is there a bill that I was expecting to receive that didn't come in? Is there a reason that I'm off the budget so I can drill from here if I really want it all the way down into even the actual transaction that lives behind this information.

All a couple other things just to point out some of the other features here. We can report on any dimension we saw. This one is based on department, but here's a consolidated profit and loss by location. So I can see each of my entities with a total here. You can also, as I mentioned before, do auto eliminations if you'd like and see an eliminations column as well. I can do charts and graphs, so these can also be based on budget to actual, I should have pulled one of those in here actually. I can have budget to actual charts and graphs as well based on that data that came from adaptive. So things like doing expenses or revenue by department or location, looking at aging information, turning it from what maybe some black and white numbers on the screen that are a little hard to interpret into something that's a little easier to see.

So with a graph, I can easily see what are the biggest pieces of a pie. For example, I can hover to see the data that is sitting there. It even has the data here behind it. If I want to click and see the actual data points, I can click to drill down into these. So if I wanted to see what is actually in this department, I can click into that department. It'll pull up a summary and I can drill down again further from here all the way into the source transaction that generated that data. I can also chart on things that are not financial data. So I mentioned earlier new clients, maybe you want to combine financial and non-financial data. What is your average profit per order? So I can track the number of orders. So you can see this count for entity 112 40, 1248. I can do some simple math to get gross profit or any of my numbers per order very quickly. So just some quick examples of quick reporting and different ways in Sage Intacct that you can use that budget information.

Okay, we've got a little less than 15 minutes left. I'm going to see if there's any questions before we jump back into our closing. Come back to a couple of these. A question about where are these hosts? I think I covered that. Sage, Intacct and Workday planning are both cloud products. So they're not installed on premise. They are going to be in the cloud. You don't have to maintain a server or any of that to use Sage Intacct or data active planning. Lemme go ahead and stop my sharing. Let's make sure that you guys can see our PowerPoint again. One other question before we jump to our wrap up slides here is a little bit about AI in both solutions. So what does AI look like? R what do you want to go first and talk about AI and how Workday is using that in the adaptive planning

Rhea Wade: Product? I could talk AI for days. What we've found with a lot of our clients and prospects that most of them are in different parts of their journey to ai. Sometimes AI is as simple as BVA reporting, which we saw in the Sage Intacct demo. Sometimes AI is predictive and that's the ultimate goal, right? Based on your past history, forecast out what the system could be. It can show up in a chart, it can show up in a report, it can show up in a sheet like we should in sheets. So it's basically a business decision, how y'all, I'm from Chicago, how y'all want to use the system and what you guys want as displays, if that makes sense.

Karen Penhallegon: Yeah, it makes perfect sense. You're absolutely right. Everyone's sort of in a different place in their journey. Intacct has been on that journey for a long time. They've been committed to AI for many years. It's been built into the product actually I think now at this point for seven years, if I'm guessing right, five or seven years. They've got a number of tools, AI tools that are built into the products. Some of the popular ones, they have some outlier detection tools that detect anomalies. They have AP automation tools that will automatically create pay accounts payable bills. It'll pull the data from the vendors invoices populated all for you, identify outliers again, things like that. They're also in the process of building a tool called Sage copilot that it's rolled out to everyone today in its first stages. It's a help bot at the moment. So it will actually help you with your questions within Sage Intacct.

It's a really great tool for just you have a question about how to do something or where to find something. It's going to help you with that. But the longer term goal, and they're going to continue to roll out new functionality for it, is to really have it be your assistant, right? And so it's going to help you in your day-to-day suggest things for you that maybe you're missing, help you keep track of things that need to happen. They're introducing a new month-end close checklist that'll work with copilot to be a close assistant. So lots of things go happening in the AI world for sure. With both of these solutions, a huge focus

Rhea Wade: And as you said, Karen, it keeps evolving, right? New releases are coming out and AI stuff is in every newer release that we bring out.

Karen Penhallegon: Absolutely. All right, so I'm going to go ahead and wrap things up with a few key takeaways. Really, how do we turn these themes or these issues that we're seeing into solutions? And so what the goal here is for both of our solutions and working together with them is from a growth standpoint, we want to be there to support growth. So the idea is to have scalable solutions that are going to help you and not hinder you. So if you're having to think about hiring more people to complete these functions, right? You need to hire people to put budgets together, you've got to hire people to do a data entry accounting work. That's where these solutions can help you automate things change. So really the best thing about change is working with our teams. So we help clients change every single day. That's our job is to support you through change.

And so you get a dedicated team here at Eisner er that's going to remain with you throughout your life on the project. We're not just going to implement and walk away. We're there for you long-term integrations. We discussed open APIs, so the ability to integrate with tools of your choice and pick the solutions that work for you and then real-time reporting like R mentioned, you can set up the integrations between the solutions to be as often as you want. So the data can be reported on really very quickly. You don't have to wait until month in to have reliable data.

Last thing I'll just close with a question that we often get is are there particular industries that these solutions work best for? The answer, it works in all sorts of different industries. Some of the ones that we focus in construction of real estate, hospitality, healthcare, professional services, not-for-profits. All of these and more can be supported. So if you're not sure, if you have a question, absolutely feel free to reach out to myself or really anyone on our teams. You can find information also on our website and reach out and let us know. We're happy to have a conversation with you to understand what your needs are and how it can help you get the best solution for your company. I believe that is it. That's everything that we had for the day. We've got about five minutes left. If there's any last questions, feel free to go ahead and drop those into the chat.

Okay. Let's see. Do you have a people ratio based on company volume? Meaning how many people would you say you'd need to operate under Sage based on the number of employees in the company? That is an interesting one because it's heavily dependent on industry. That's a great question. What we are often looking at is, I would say if we're looking at the accounting team, our clients are usually somewhere from one to two people in accounting up to, we have some that have 15 to 20 people in accounting. The goal when people come in and ask us this question is usually I don't want to have to go try to hire another accountant. And so we're going to be looking for ways that we find efficiencies usually for a number of total employees. If you're looking at Sage, similar to RE said, we have clients that are as few as five to 10 employees up to thousands. Really what we see most commonly probably is somewhere in the 52 a hundred range is that point when you're starting to grow into what we would call a mid-market solution like Impact. So if you're sort of growing from a small business software like a QuickBooks or a Peach Tree a zero, the next step up would be something like an Sage impact.

Oh, construction. Oh, hvac, yes. So I had a comment here. HVAC is a great industry actually for Intacct. Lots of HVAC use it because there's some field operations tools that are really good for hvac. So if you'd like more information, I'd love to talk with you. We're going to have a survey after this. You can reach out or you can email one of us for that. And then how long is implementation for each product? I can tell you from an Intacct standpoint, we probably average around from kickoff to go live around four months for implementation. Sometimes it's three, sometimes it's five or six. Just depends on what you're implementing and how many modules it is. But we probably average about four. Ria you want to?

Rhea Wade: Yeah, for the adaptive planning, it's anywhere from 10 to 16 weeks depending on the types of models that you want to implement. You're ready within a couple of weeks to do reporting. With the integration of the Sage Intacct, we populate Adaptive, and you're ready to report and put a couple of the base plans together, but usually 10 to 16 weeks.

Karen Penhallegon: Go ahead. Actually, I'll pull up, we mentioned our emails a few times. Pull up the slide with our emails on it, so if everybody needs that, you can get it. All right, any last questions? Everybody? Just a minute more Last call. Sounds like we don't have any more questions.

^{Transcribed by Rev.com AI}